SeleniumConf Chicago

At White October Events, we are committed to maintaining the trust and confidence of visitors to our website and subscribers to our newsletter.

This means that we will respect your privacy and treat any information that we obtain about you with as much care as possible and in a manner that is compliant with all applicable data protection legislation including the EU General Data Protection Regulation 2016/679 ("GDPR") and any national implementing laws in relation to the same (collectively, "Data Protection Legislation").

You are entitled to view, amend, or delete the personal information that we hold. If you have any questions about what data we collect, or how we use it, please get in touch and we'll be happy to help: [email protected]

About our data promise

This data promise (the "policy") sets out how we promise to use your data. Please read it carefully. Amongst other things, it explains:

What personal data we may collect about you in connection with: (i) providing you with our services; (ii) your online interaction with us (including via our website(s), email or social media channels); (iii) our in-person interactions with you (such as in-store); and (iv) any other channels related or ancillary to the foregoing (collectively, the "Channels");
How we collect, store, disclose, transfer, protect and otherwise process that information and for what purposes; and
Other important information, such as the lawful bases by which we process your personal data, how long we might retain your personal data, and the rights you have in relation to personal data we hold about you.

There are a few different reasons we might be storing your data:

You've signed up to our mailing list
You've bought a ticket to a conference or workshop
You’ve opted in to the use cookies on our website.

The types of personal data we process may include (if and as applicable):

Information obtained through the use of cookies when you use the site
Your name, user name, password, email address, postal address, job function, telephone number and other information provided by you.

We will not process the following personal data:

Any special categories of personal data (including details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data)
Any information about criminal convictions and offences.

The lawful bases by which we process your personal data

Your consent

By accepting the terms of this policy, you give us your express, freely given consent to process any of your personal data in accordance with the terms of this policy. You may withdraw your consent given under this paragraph (in whole or in part) at any time by contacting [email protected].

You can also unsubscribe from different types of emails by following the unsubscribe link displayed at the bottom of each email. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before withdrawal or the lawfulness of processing based on other lawful grounds as set out below.

Other lawful grounds

Without prejudice to the consent given by you above, we may process your personal data in any circumstances where such processing is necessary:

In order to perform any agreement between us; or
To comply with any applicable law or regulation; or
For the purposes of the legitimate interests pursued by us or third parties.

Newsletter mailing list

When you complete the newsletter sign up form on the website, you are agreeing that you'd like to receive occasional emails about this event. We use a third party service called Pardot to deliver our newsletters, and you can read their privacy notice here.

The emails we send include information about:

Call for Proposals
Scholarship schemes
Ticket launches
Speaker announcements
Workshops
Future conference announcements

We will keep your email address unless you unsubscribe from the mailing list. You will be given the option to unsubscribe and to update your email preferences via a link including can on every email we send you. We don't rent, sell or trade email lists with other organisations and businesses for marketing purposes.

If you have any questions about our privacy policy or the emails that we send, please send us an email: [email protected]

Conference attendees

If you are attending the conference, there are a small number of third parties we work with in order to ensure you have a fantastic experience with us:

Tito

Ticketing platform

When you purchase a ticket, we need to collect the following information in order to process the payment:

Full name
Email address
Payment details

White October Events and Tito keeps a record of your name and email address so that we can contact you about your ticket purchase. We do not keep your payment details. You can read Tito's privacy notice here.

We ask conference attendees to provide us with certain personal information. We ask questions like "do you have any special access or dietary requirements" to help ensure that we are running a high quality and fully inclusive event. Other information (such as job role, or level of experience) helps us get a better understanding about our audience, which helps us to continually refine and improve our service. We might ask for your t-shirt size so that we can give you a t-shirt which fits!

Anonymised data based on some parts of the information we collect is sometimes used in marketing material. We promise never to share you data with any third parties without your express permission. We will keep your data for 4 years after the conference.

Boomset

Delegate badge suppliers

In order for Boomset to print our delegate badges, we provide them with a the following information (if provided when registering your conference ticket):

First and last name
Email address
Job role
Company name
Company sector
Company size

You can read more about Boomset’s data privacy in relation to GDPR here.

International transfers of personal data

As we operate globally, it may be necessary to transfer your information internationally. In particular your information may be transferred to and/or stored on the servers of our affiliates or other third parties which are based outside of the EEA.

However, we will not transfer your personal data outside of the EEA unless:

Such transfer is to a country or jurisdiction which the EU Commission has approved as having an adequate level of protection (including to the USA where Privacy Shield compliant);
Appropriate safeguards are in place as set out in Article 46 GDPR or equivalent provisions of subsequent Data Protection Legislation; or
The transfer is otherwise allowed by applicable Data Protection Legislation (such as in the form of a derogation under Article 49 GDPR).

Cookies and how we use them

Most cookies that we use are 'session' cookies and only exist for the time that you are using our site.

We also track cookies anonymously to fuel our site analytics and learn how to improve your user experience. We also track cookies to deliver content, including advertisements, relevant to your interests on third-party sites.

We do not track you on any non-SeleniumConf website or communication.

Browser settings and cookies

We also use technology that uses Internet Protocol (IP) information exchanges during the course of normal web activity combined with data-enhancement technology to get detailed analytics information.

Advertising on the web

On SeleniumConf unaffiliated sites, SeleniumConf displays interest-based advertising using the information you make available to us when you interact with our sites, content, or services. Interest-based ads, also sometimes referred to as personalised or targeted ads, are displayed to you based on information from activities such as purchasing on our sites, use of devices, apps or software, visiting sites that contain SeleniumConf content or ads, interacting with SeleniumConf tools or using our payment services.

Like other online ad networks, we use cookies, web beacons (also known as action tags or single-pixel gifs), and other technologies (collectively, "cookies"). Cookies enable us to learn about what ads you see, what ads you click, and other actions you take on our sites and other sites. This allows us to provide you with more useful and relevant ads. We do not associate your interaction with unaffiliated sites with your identity in providing you with interest-based ads. We do not provide any personal information to advertisers or to third party sites that display our interest-based ads.

Advertising Preferences

You may modify the settings in most browsers to notify you when you receive a new cookie and disable cookies altogether. To opt out of Google's use of cookies and advertising preferences, go to the Adchoices account to activate or deactivate advertising permissions based on your previous web history.